Product description
The alphaflow digital employee file creates a central, GDPR-compliant repository for all staff documents. Structured files, fine-grained access rights and powerful search ensure that HR teams can always find the right information – without paper chaos and without manual filing.
Key benefits
Structured filing via drag & drop
Documents and master data are placed directly into the correct file structure via drag & drop – no manual filing, no errors.
Fast search & analytics
Comprehensive search and filter functions as well as complex evaluations enable quick access to all relevant employee data.
Flexible permission concepts
Differentiated access rights for HR, managers and employees – individually configurable and recorded in an audit-proof log.
Deadline management & GDPR
Proactive notifications for expiring deadlines, automatic deletion workflows and a complete access log for maximum legal compliance.
Product preview
Features & functions
- Structured digital employee files for all staff members
- GDPR-compliant management with retention periods and access log
- Fine-grained roles and permissions (HR, manager, employee)
- Template-based document structure for consistent filing
- Workflows for HR processes: onboarding, offboarding, warnings
- Full-text search across all documents and metadata
- Integrated archiving according to statutory retention periods
- Interfaces to common HR systems
How it works
Kick-off & configuration
Joint agreement on the file structure, permission concepts and processes according to your individual HR requirements.
Data import & migration
Structured import of existing employee files and master data from legacy systems, file servers or scanned paper documents.
Training & pilot phase
Hands-on training for your HR team and a 30-day pilot phase with real data and direct support from our onboarding team.
Go-live
Go-live with full support – all employees have immediate access to their files and all deadlines are actively monitored.
Pricing
Per employee/month, annual billing, 12-month minimum term, minimum 100 employees
Tier: 100–249 employees
Tiered pricing down to € 0.50/empl./month from 5,000 employees
Combine alphaflow products and save up to 10 %
Request now
We'll get back to you within one business day.
Thorsten Werner
Head of Direct Sales
Your personal contact for everything alphaflow – from initial questions to project kick-off.
Great for
- Initial meeting & demo
- Quotes & calculations
- Partner enquiries