Product description
Incoming invoices cost valuable time when forwarded by email, recorded in Excel or approved manually. The alphaflow incoming invoice module digitises and standardises your entire invoice receipt – from automatic document recognition to audit-proof archiving. The AI-assisted document reader recognises invoice data automatically, BPMN workflows map your individual approval process, and REST APIs connect the system seamlessly to your ERP.
Key benefits
Full overview at a glance
Dashboard with all open tasks, overdue invoices and expiring early payment deadlines – filtered and structured for every role in the process.
AI-assisted document recognition
The integrated document reader extracts invoice data automatically: supplier, amounts, taxes, due dates – and passes them directly into the approval process.
Flexible BPMN workflows
Validation, substantive review, management approval and posting – your process, your rules. Individual steps, escalations and rejection letters without any programming effort.
Seamless ERP integration
REST API interfaces connect the system to SAP, DATEV and other ERP/accounting solutions. Split postings, cost centres and GL accounts directly in the process.
Product preview
Features & functions
- Automatic invoice capture via AI document reader
- Complete process documentation from document receipt to archiving
- Individual workflows to BPMN standard
- Split postings, rejection letters and integrated duplicate check
- REST API connection to accounting and ERP systems
- Query builder for individual evaluations and reports
- Dashboard with status overview and filters for all documents
- Automatic payment deadline monitoring for early payment discount optimisation
- Comment function with @-mentions for direct clarification within the process
- Complete processing history for every invoice
How it works
Kick-off & process design
Joint analysis of your existing invoice receipt: document types, approval levels, cost centres and special rules. The result is a clear process model as the basis for configuration.
Configuration & ERP connection
Setup of workflows, data models and document reader rules according to your specifications. Simultaneously, interfaces to SAP, DATEV or other systems are configured and tested.
Training & pilot phase
Hands-on training for all stakeholders – from accounting to management. During the 30-day pilot phase the system processes real invoices, supported by our onboarding team.
Go-live
Go-live with full support – all invoices run digitally through the configured process from day one. Early payment deadlines are automatically monitored and no invoice is left behind.
Pricing
Per document/month, annual prepayment, 12-month minimum term, 3-month notice to end of term. Minimum 100 documents/month (cloud) or 500 documents/month (on-premises). Cash book included.
Incl. AI document reader. Minimum 100 documents/month (cloud) or 500 (on-premises).
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Thorsten Werner
Head of Direct Sales
Your personal contact for everything alphaflow – from initial questions to project kick-off.
Great for
- Initial meeting & demo
- Quotes & calculations
- Partner enquiries