Product description
The alphaflow outgoing invoice module digitises your entire invoice output: invoices are generated from configurable Word templates, structured line item lists calculate net and gross amounts automatically, and the integrated email dispatch logs every delivery in the system. A dashboard with revenue analysis, open items and overdue invoices ensures no due date goes unnoticed.
Key benefits
Revenue and open items at a glance
The dashboard shows revenue and open items in a year-on-year comparison as well as all overdue invoices with trading partner, amount and due date.
Automatic invoice creation
Invoices are generated from Word templates with placeholders in seconds – including line items, quantities, unit prices, discounts and VAT.
Integrated dunning
Configurable dunning levels with automatic reminders – overdue invoices are highlighted in colour in the dashboard and list.
Logged email dispatch
Send invoices directly from the app via email template. Every delivery is documented with a timestamp in the invoice log.
Product preview
Features & functions
- Invoice creation from configurable Word templates with automatic data population
- Line item lists with description, quantity, unit, unit price, discount and VAT
- Automatic calculation of net, tax and gross amounts
- Status workflow: New → Creation → Correction → Review → Sent → Completed
- Payment status management and integrated dunning with configurable dunning levels
- Logged email dispatch with mail templates directly from the invoice
- Dashboard with revenue overview, open items and overdue invoices year-on-year
- Linking to projects, contracts and trading partners
- Multi-tenancy for multiple organisational units
- Dynamic search, filtering and Excel export for evaluations
How it works
Kick-off & configuration
Joint agreement on your invoice structure: invoice types, status workflow, organisational units and permission concept as the basis for setup.
Template creation & dunning setup
Creation of invoice templates in your corporate design and configuration of dunning levels, deadlines and email templates according to your requirements.
Training & pilot phase
Hands-on training for your team. During the pilot phase the first real invoices are created and sent – fully supported by our onboarding team.
Go-live
Go-live with full support – all invoices run digitally from day one, incoming payments are monitored and dunning notices triggered automatically.
Pricing
Per user/month, annual prepayment, 12-month minimum term, cancellation 3 months before year end
Flat rate per active user, regardless of invoice volume
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Thorsten Werner
Head of Direct Sales
Your personal contact for everything alphaflow – from initial questions to project kick-off.
Great for
- Initial meeting & demo
- Quotes & calculations
- Partner enquiries