Meetings
The digital board office for executive teams, supervisory boards and committees.
Product description
alphaflow Meetings consolidates the elements of a meeting in one application. Bodies are managed centrally together with their members, terms of office and recurring agenda items, new meetings are created from a template, minutes are captured directly on the agenda item and resolutions can be turned into tasks with due date and owner in a single click. Meeting documents reside in the integrated d.velop DMS, every change is recorded in the audit trail and access rights can be controlled per role and per body.
Key benefits
One view across all bodies
Boards, committees, meetings and resolutions on a single dashboard. Filter by body, term of office, status or responsible member and reach the right document in one click.
Structured meeting cycle
Create a meeting from a board template with one click: members, recurring agenda items, room and quorum are pre-filled. Capture minutes per agenda item and assign follow-up tasks on the spot.
Tasks that never slip
Every resolution can become a tracked task with due date, owner and automated reminder and overdue emails. Background jobs handle the chase-ups so the board office does not have to.
Visibility per role and per body
What each user sees can be controlled per role and per body, from board members with full access to participants who see only their own meetings and tasks. Every change is recorded in the log.
Product preview
Features & functions
- Central register of boards and committees with chair, secretary, contact person, term of office and quorum settings
- Member database with full contact data, salutations, roles and link to bodies and meetings
- One-click meeting creation from a board template, including pre-filled members, agenda items and meeting room
- Agenda management with recurring item templates per board and per-item minutes on meeting level
- Attendance tracking and quorum check per meeting via member connections
- Task management with due dates, responsible owners, status workflow and automated reminder plus overdue email notifications
- Document handling per board and meeting via integrated DMS, with configurable document types and source categories
- Built-in audit trail, multilingual interface (German, English) and video-conference link field on every meeting
Pricing
Per user/month, annual prepayment, 12-month minimum term, 3-month notice to end of term. Minimum 10 users.
Full functionality for daily board and committee work. Minimum 10 users.
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Thorsten Werner
Head of Direct Sales
Your personal contact for everything alphaflow – from initial questions to project kick-off.
Great for
- Initial meeting & demo
- Quotes & calculations
- Partner enquiries