Incoming Invoices
Most popularYour individual incoming invoice process in a standard app.
Product description
Incoming invoices cost valuable time when forwarded by email, recorded in Excel or approved manually. The alphaflow incoming invoice module digitises and standardises your entire invoice receipt – from automatic document recognition to audit-proof archiving. The AI-assisted document reader recognises invoice data automatically, BPMN workflows map your individual approval process, and REST APIs connect the system seamlessly to your ERP.
Key benefits
Full overview at a glance
Dashboard with all open tasks, overdue invoices and expiring early payment deadlines – filtered and structured for every role in the process.
AI-assisted document recognition
The integrated document reader extracts invoice data automatically: supplier, amounts, taxes, due dates – and passes them directly into the approval process.
Flexible BPMN workflows
Validation, substantive review, management approval and posting – your process, your rules. Individual steps, escalations and rejection letters without any programming effort.
Seamless ERP integration
REST API interfaces connect the system to SAP, DATEV and other ERP/accounting solutions. Split postings, cost centres and GL accounts directly in the process.
Product preview
Features & functions
- Automatic invoice capture via AI document reader
- Complete process documentation from document receipt to archiving
- Individual workflows to BPMN standard
- Split postings, rejection letters and integrated duplicate check
- REST API connection to accounting and ERP systems
- Query builder for individual evaluations and reports
- Dashboard with status overview and filters for all documents
- Automatic payment deadline monitoring for early payment discount optimisation
- Comment function with @-mentions for direct clarification within the process
- Complete processing history for every invoice
How it works
Kick-off & process design
Joint analysis of your existing invoice receipt: document types, approval levels, cost centres and special rules. The result is a clear process model as the basis for configuration.
Configuration & ERP connection
Setup of workflows, data models and document reader rules according to your specifications. Simultaneously, interfaces to SAP, DATEV or other systems are configured and tested.
Training & pilot phase
Hands-on training for all stakeholders – from accounting to management. During the 30-day pilot phase the system processes real invoices, supported by our onboarding team.
Go-live
Go-live with full support – all invoices run digitally through the configured process from day one. Early payment deadlines are automatically monitored and no invoice is left behind.
Pricing
Volume-based, annual prepayment, 12-month minimum term, cancellation 3 months before year end
100 invoices incl., then € 0.30–0.50 per invoice
100 invoices incl., then € 0.60–1.00 per invoice
Combine alphaflow products and save up to 10 %
Request now
We'll get back to you within one business day.
Thorsten Werner
Head of Direct Sales
Your personal contact for everything alphaflow – from initial questions to project kick-off.
Great for
- Initial meeting & demo
- Quotes & calculations
- Partner enquiries